2021-05-31 All-hands

[altsalt]

2021-05-31 SeaGL 2021 bi-weekly all-hands

• May 31th, 2021. 1700 Pacific Time
• Agenda
• Shared Pad
• Jitsi URL
• Previous meeting minutes

Procedural

Check-in round

• Attendees:
• Apologies:
• Facilitator:
• Note Taker(s): der.hans
• Note Taker next meeting:

Metrics (previous --> current)

• Keynote nominations: 12 -->
• (keep brainstorming!)

Previous meeting feedback

• many kudos:
  • keith: great meeting, hope to be more around in next couple of weeks
  • andrew: seems to be a good meeting format
  • deb: great to see everyone, like going through tickets
  • norm: new to all of this, interest, will need to not use tablet for meetings
  • der.hans: good meeting, look forward to catching up
  • rachel: still receiving benefit of rules without them being as strict, meetings running much more smoothly
  • salt: thanks, want to work on integrating the issues a bit, would like to hear from people we haven't heard from for a while
• GH issue emails are a bit noisy (keith has offered help for anyone having this... issue)
• Comb GH issues a bit more beforehand to expedite things

Minute of silence (get into the SeaGL headspace)

• Review agenda
• Consider tensions, progress updates, blockers, questions
• Gather personal notes, tasks, emails

Agenda

Previous TODOs

3/8

• transition fiscal sponsorship away from the FSF #75 transition fiscal sponsorship away from the FSF (Salt and Deb)
• document the new project management system #78 Document the new project management system (Salt)
• finalize committee descriptions #79 Finalize committee descriptions (Salt)
• fill out SeaGL 2021 staff leads list #80 Fill out SeaGL 2021 staff lead seats (Salt)
  • still looking for: 1x Finance, 1x Promotion/Outreach, 1x Partnerships, 2x Volunteers, 1x IDEA, 2x CoC
• Asynchronously review feedback from last year's retrospective #81 Set up asynchronous method to review feedback from last year (Salt)
• publish 2020 videos #82 Publish 2020 videos (Tech)
• ship 2020 speaker swag #83 Ship 2020 speaker swag (Salt)

5/3

• Talk to programming and partnerships about what to include in 2020 gift shipments #106 Talk to programming and partnerships about what to include in 2020 gift shipments (Salt)
• Prepare 2021 Sponsor Prospectus #110 Prepare 2021 Sponsor Prospectus (Finance and Partnerships)

5/17

• Send instructions for everyone to help with YouTube video transcription #122 Send instructions for everyone to help with YouTube video transcription. (Keith)
• Flesh out 2021 timeline #85 Add 2021 timeline to pad, ask for addition in GH issue (Salt)
• 2021 format blog post #56 Review draft of virtual announcement blog post and LGTM (Rachel and Ben)
• Add the note to template that "Meeting minute notes are public by default." #65 Add the note to template that "Meeting minute notes are public by default." (Salt)
• Review then migrate public issues from staff repo to org repo #66 Review then migrate public issues from staff repo to org repo (Salt)
• Linux Magazine website ads #59 Finalize and send 2021 ads to Linux Magazine (Ben)
• Each committee has organized first 2021 meeting #112 All committees have had their first meeting, and figured out whether a regularly scheduled one makes sense (Chairs)
• Add Ben Cotton to the announce list moderators list (Salt)
• Add a box for Fediverse contact on the keynote nomination form (in addition to existing Twitter) (Rachel)
• Share/retweet keynote nomination link #67 Share/retweet keynote nomination link (Everyone)
• Reach out to James Mason, lead of LFNW and OSEM maintainer #68 Reach out to James Mason, lead of LFNW and OSEM maintainer (Andrew)
• Put out a call for more tech volunteers, especially for OSEM/Rails on social media #69 Put out a call for more tech volunteers, especially for OSEM/Rails on social media (Outreach)
• Start planning and announcing the 2021 career expo #70 Start planning and announcing the 2021 career expo (der.hans)
• Write email to SeaGL announce list #71 Write email to SeaGL announce list (Outreach)

New Items

• Clean-up email ratsnest #123 Clean-up email ratsnest
• Close out 2020, that list in the corner we never look at... #124 Close out 2020, that list in the corner we never look at...

5/31 - New TODOs

Open discussion (~5 minute, if time)

Wrap-up

Upcoming blog/social posts

Timeline

• May 10 (Monday)*: Launch Keynote request for nominations
• May 24 (at the earliest): Close Keynote nominations
• June 15 (Tuesday)**: CFP opens
• August 5 (Thursday)*: CFP closes
• Week Of Aug 23 (choose w/ committee): CFP Review 1
• Week Of Aug 30 (choose w/ committee): Select Speakers
• September 6 (Monday)*: Notify Speakers
• September 19 (Monday): Finalize Speakers [this is the date the speakers need to have confirmed by, and that we'll need to have pulled waitlisted people up]
• September 26 (Monday)*: Finalize Program
• November 5-6 (Friday/Saturday)***: SeaGL 2021

• means a blog post accompanies
  ** there should be at least one additional blog post, asking for more specific things, halfway through the CFP being open

Next Meeting

• Catch up meeting on Wednesday on June 2nd, at 8pm
  • Deb will facilitate for folks that can't make Monday's meeting
• Next regular bi-weekly all-hands Monday, June 14 @ 5pm PT

Sign-off round (what's next, appreciations, suggestions)

Meeting adjourned!

[altsalt]

New Topic: #123 Clean-up email ratsnest

[altsalt]

New Topic: #124 Close out 2020, that list in the corner we never look at...

[altsalt]

https://github.com/SeaGL/organization/blob/master/meetings/2021/20210531-allhands.md