KCD Colombo, Sri Lanka 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue:
• Event Date and Time: October 8, 2025
• Expected Number of Attendees: 300
• Event cost per ticket: TBD
  -- Tiered pricing?

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Program & Sponsorship Organizer: Chamod Perera | [email protected] | Lead Organizer | Software Engineer | Horana, Sri Lanka | chamodshehanka | https://community.cncf.io/u/mj93wq/
• Program & Sponsorship Organizer: Kemila De Silva | [email protected] | Lead Organizer | Senior DevOps Engineer | Panadura, Sri Lanka | kemila.d | https://community.cncf.io/u/m9e6hx/
• Finance Organizer: Kaveesha Gimhana | [email protected] | Financial Lead | Senior Software Engineer | Colombo, Sri Lanka | kaveeshagimhana | https://community.cncf.io/u/mrqhvy/
• Sponsorship Organizer: Kanchana Wickramasinghe (VP of Engineering & GM of WSO2), [email protected]
• Design Lead Organizer: Bawantha Rathanayake (Orel IT, Software Engineer), [email protected]
• Event Planner Organizer: Suresh Peiris (GDG Community Lead, Visiting Lecturer - Software Engineering Informatics Institute of Technology, and co-founder of Inforwaves), [email protected]
• UX Designer: Kushantha | Senior UX Designer at Beta Launch | [email protected] | https://community.cncf.io/u/mmz78v/
• Volunteers will handle social media

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• Dynamic Agenda Builder for your speaker lineup
• Audra to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

October 14 CNCF Kick-Off Meeting

Getting started checklist for organizers

• Schedule monthly check-ins with KCD Core Organizer(s) ([email protected])
• Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
• Team to comment here with usernames for CNCF Slack for all organizers so that we can add you to the global #kcd-organizers channel
• Team to comment here with a list of the remaining team members community.cncf.io profile links
• Create social media profiles to promote your KCD. NOTE: CNCF can amplify from LinkedIn and/or Twitter/X

Getting started checklist for CNCF:

• Organizer email alias has been updated with the above organizers: [email protected]
• Region created in Bevy, and all organizers have access

[AudMonte01]

November 25 CNCF Check-in

Venue insights

• Getting quotes from 4 venues including considering their 2023 location

Team roles

• Kemila, Chamod and Kanchana looking into sponsorship prospectus
• Audra gave Bawantha page builder access

Logo guidelines

• Team to send updated logo [email protected] alias once the logo is ready for review

[AudMonte01]

JANUARY 6 CNCF SYNC

Venue

• Marino Hotel is tentatively confirmed
• Food & Beverage is included

Funding

• Kaveesha is organizing Primary (venue and production) and Secondary (transportation and prompts)
• Kemila will share Sponsor Prospectus next week
• Diamond, Platinum, Gold, Silver, Media
• Ticketing: will have tiered pricing starting with 50 blind tickets

CFP

• Ambassadors are willing to travel to Sri Lanka to present sessions
• Timeline - team will let Audra know in Slack next week
• Sessionize code for access will likely February